Once you come to an agreement with a carrier to move a load, it’s time to formalize the deal. Freight broker contracts put the agreement between brokers and carriers for freight hauling into writing. The contract ensures that both parties know the financial arrangements and have the necessary details to fulfill the order.
The importance of freight broker contracts
Freight broker contracts are critical, so everyone involved in the transaction has a clear understanding of what is expected and how they will be compensated. Freight contracts also specify the term of the agreement and what happens if one of the parties breaches the contract.
There are several types of freight contracts that detail the responsibilities (and liabilities) of freight brokers and carriers. Here are the six most essential contracts for freight brokers that you should be aware of.
The agreement between a broker and carrier dictates the terms of the engagement. Once you have a driver to haul the shipper’s freight and agree on the rate, the broker-carrier agreement is created.
Broker-carrier agreements document the obligations (requirements), consideration (rates and fees), and the capacity (qualifications and abilities of the parties). It is a legal agreement and should include:
- Name, carrier, license number
- Date and term
- Origination and destination points
- Any service beyond basic freight contracts, such as loading, unloading, etc.
- Agreement not to subcontract
- Freight rates and payment terms
- Equipment and labor
- Bills of lading
- Dispute resolution and remedies
Your carrier-broker agreement should also include liability, insurance, and bond requirements and indemnify brokers if a carrier breaches the contract.
Load confirmation, also known as a load tender, lists out the details of the load for carriers.
The load confirmation form includes information such as the address and hours of operation for shipping locations and who will receive the load upon delivery. It also provides information about the freight and hauling equipment, such as the required trailer type.
A load confirmation should also include a trip number for tracking, the commission or brokerage free structure, dates of service, and any additional charges, such as extra stops or pickups.
The freight rate confirmation ensures all parties understand the financial arrangements. Shippers, carriers, and brokers may all be a party to the rate confirmation agreement, which lists shipment rates and any additional fees.
Carriers might be entitled to other charges besides the rate confirmation for delivering freight. For example, if carriers perform other tasks beyond pickup and delivery, these are considered accessorial charges and need to be listed in freight brokerage contracts.
Accessorial charges might include items such as:
- Liftgate services
- Reclassification or reweighing
- Providing advance notification of delivery
- Driver loading or unloading
- Limited access, residential, or metro deliveries
- After-hours deliveries
- Oversized or over-length loads
- Additional stops
- Detention time
Charges might also be assessed if drivers are forced to make redelivery. For example, if the receiver rejects the shipment, nobody accepts delivery, or unloading equipment is unavailable. Accessorial charges can include fuel surcharges and other fees as well.
Bill of lading
The bill of lading (BOL) is the receipt for freight delivery issued by the carrier and given to the designated drivers for transportation.
The bill of lading is a legally binding agreement that gives drivers and carriers the details they need to process the freight shipment and invoice for it. A bill of lading typically includes:
- Freight description
- Quantity of items or pallets
- NMFC class
- Any special handling required, such as hazardous materials
A bill of lading will also include names, addresses, shipping dates, and purchase orders or reference numbers for tracking and billing.
When a broker, shipper, or carrier is given of-choice status, it may add additional stipulations or benefits to the contract. For example, the contract may require committing to a specific predetermined load volume. An of-choice contract might also give preferential treatment to drivers, allowing them to skip ahead of others upon arrival at destinations.
Source and onboard quality carriers faster.
Before creating and negotiating freight contracts, you first have to find the right carrier for your shipper. Onboarding tools can help streamline the process of setting up qualified carriers, which means less work and more money for you.
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As a freight broker, you need to move quickly to keep your profit margins up. When you can choose the best carriers and onboard them automatically, you save valuable time in your day and reduce risk.
To learn more about automating your due diligence and accelerating your carrier onboarding, talk to the experts at Truckstop.com to request a demo.