5 Essential Non-Software Tools Every Carrier Should Consider

In freight, having the right software can give you a serious edge, but software isn’t the only thing that keeps your wheels turning and your business profitable. From avoiding surprise breakdowns to cutting costs at the pump, certain physical tools and services can make a major impact on your day-to-day operations.

Whether you’re an owner-operator or managing a fleet, here are five essential non-software tools that smart carriers count on to stay safe, efficient, and profitable. We’ve also included trusted partners and real-world tips because at Truckstop, we’re here to help you run a better business from every angle.

1. Fuel Cards

Fuel cards are payment cards specifically designed for fuel purchases and trucking-related expenses. They’re often tied to discount networks and allow carriers to track and control spending on the road.

Why it matters:
Fuel is one of the largest expenses for any carrier. A good fuel card can help you save money on every gallon, track purchases, and manage fuel spend more effectively for yourself or across your fleet.

Top options: There are many fuel card programs available, but it’s important to choose one with wide acceptance and no hidden fees. Truckstop’s fuel card offers savings of $0.05 to $0.10 per gallon, and you don’t have to be a Truckstop customer to qualify.

Pro Tip: Our card also helps you save on other truck essentials, like tires, and works at most major truck stops across the country. Plus, existing customers are pre-approved, making sign-up fast and easy. Learn more about the Truckstop Fuel Card here.

2. GPS Tracking Devices

GPS tracking devices use satellite technology to track a truck’s real-time location and provide the best routes for speed and fuel efficiency. These can be installed in the vehicle or used as portable plug-and-play units.

Why it matters:
GPS tracking goes beyond routes and location; it gives you peace of mind, improves communication with brokers and dispatch, and increases visibility on high-value loads.

Top options: Look for a GPS device that offers real-time tracking, is hardwired for reliability, and has good support. Expert Market lists Verizon Connect and Azuga as two top options.

Truckstop tip: Many GPS solutions now integrate directly with ELDs and TMS platforms, so you get a centralized view of your equipment and drivers. This can be especially helpful for staying on top of detention time and verifying delivery windows. Check out our guide to improving communication and visibility and our vetted partners.

3. ELD Devices (Electronic Logging Devices)

An ELD is a device that automatically records a driver’s Hours of Service (HOS) and drive time. It connects to the truck’s engine and ensures compliance with FMCSA regulations.

Why it matters:
FMCSA regulations require ELDs for most carriers, and the right device can do more than just keep you compliant. Many offer helpful features like IFTA reporting, GPS tracking, and engine diagnostics.

Top brands: According to Forbes, Samsara, Motive (formerly KeepTruckin), and Garmin are among the top options carriers rely on. Some offer monthly subscriptions while others come with a larger up-front cost but no ongoing fees.

Truckstop’s trusted partners: If you’re shopping for a new ELD, we’ve vetted several providers and can help guide you to a solution that fits your needs. Need help choosing an ELD? Start here.

4. Load Scales and Weight Distribution Tools

Load scales and weight distribution tools help carriers measure the weight and balance of their loads, either through portable devices, on-board sensors, or apps connected to scale systems.

Why it matters:
Overweight tickets can hurt your wallet and your CSA score. Portable load scales, in-truck weight sensors, or axle scales help guarantee your load is balanced and legal before you hit the road.

Top brands: Right Weigh and CAT Scales are popular among carriers on Reddit.

Pro tip: While there’s some up-front investment, these tools often pay for themselves quickly by avoiding overweight fines, out-of-service issues, and safety hazards. Learn how to improve safety and avoid violations.

5. Truck Maintenance Subscriptions or Services

Maintenance subscriptions or roadside service plans provide scheduled maintenance, inspections, and emergency repairs for trucks and trailers, helping drivers avoid costly downtime.

Why it matters:
Preventative maintenance is one of the smartest investments you can make. Whether it’s through a national service plan or a roadside assistance program, staying ahead of issues keeps your truck on the road and out of the shop.

Examples: TA’s Truck Repair and Maintenance, Love’s Truck Care, and Boss Truck Shops offer nationwide routine maintenance programs and 24/7 breakdown support.

Our advice: Choose a provider with coast-to-coast coverage and flexible plans tailored to your vehicle type and driving habits. We’ve vetted and partnered with maintenance companies to help our clients continue to run.

Running a successful trucking business takes more than just good software. The right physical tools and services like fuel cards, ELDs, GPS devices, and preventative maintenance can help you operate smarter, save money, and stay safer on the road.

We’re proud to partner with trusted brands that deliver real value to our carrier community. Whether you’re just getting started or looking to grow your fleet, these tools are worth a closer look.

Check out all the perks and partnerships Truckstop offers to help carriers succeed.